Prevention of Power Abuse: More questions answered

Our Webinar on Power Abuse that took place in early June generated a lot of interest and its reception and attendance highlight the relevance of the topic for doctoral researchers. Many of the participants had questions for the speakers and, due to time constraints, not all of them could be answered during the Zoom session. Anne-Kathrin Stroppe from our Working Group ‘Prevention of Power Abuse’ compiled the remaining questions and we are very lucky that Prof. Thomas Rigotti from the Leibniz Institute for Resilience Research, together with his team members Miriam Arnold and Miriam Schilbach, took the time to write out the following responses.


International researchers and female doctoral researchers need more support and integration at their institute (part II)

In our previous article we have introduced cultural diversity and some of the challenges faced by international doctoral researchers in Germany and within Leibniz. Among the challenges faced by doctoral researchers that were detected by the Leibniz survey, the most important categories were language barriers, especially at work, and bureaucracy. Doctoral researchers in the same institute may have a very different experience according to their background and the interaction in the workplace. International researchers feel slightly less integrated than German ones (70% against 86% feel integrated).Why is it so challenging for international doctoral researchers and what kind of support is being expected?
The internationals do not receive enough formal support with bureaucratic tasks, such as finding health insurance, clarifying residence permits, or going to the registration office. They feel much less supported in finding childcare, finding a medical doctor who speaks a language in which they feel comfortable, or translating documents.

Figure 1: Formal and informal support offered by Leibniz institutes in different areas [1]

Diversity among doctoral researchers of the Leibniz Association: challenges and perspectives (part I)

What is Diversity?

Diversity in scientific research means a group of individuals with differences come together to solve a research problem. Research institute is the place where diverse collaborations can happen. In such diverse workplace, acknowledging individual differences has become even more important in order to create and maintain a safe, positive environment. We may take as an example the role of biodiversity in an ecosystem, mainly meaning a wide array of niches for the provision of ecosystem functions and services.
In human societies, diversity aspects may include age, ethnicity, nationality, class, gender, physical capabilities, race, sexual orientation, gender expression, educational background, relative income, religion (or lack thereof), marital and parental status, and work experience [1].
A diverse team brings out different perspectives in the exploration of research problems, considering various populations, procedures and methods [2]. In fact, it is a natural tendency to be better prepared and work harder when we work in a group of people with different backgrounds and viewpoints. As a result, the quality of work also tends to improve significantly. Preserving and supporting diversity in an organization happens when differences are embraced in a way that no stereotypes fall upon individuals or groups [3]. Thus, preserving and supporting diversity may be paramount in building up excellent research.

The bigger picture: International doctoral researchers in Germany
In recent years, international collaboration has been responsible for many scientific breakthroughs. According to surveys conducted by the Federal Statistical Office and German Centre for Higher Education Research and Science Studies (DZHW), Internationals, including doctoral researchers point out, career opportunities, quality of education, an internationally accepted degree and the excellent reputation of German higher degree institutions as the main reasons to choose Germany as a destination.
These systematic surveys provide relevant information on both international and German doctoral researchers and help to situate the Leibniz Association in the wider picture of doctoral programs in Germany [1] [2]. Among the internationals who seek a degree in the country, 10.1% of them are in a doctoral program. Nearly half of these doctoral researchers (49%) are on a scholarship provided with an average amount of 1,139 euros a month.
Besides scholarships, the other main source of income for international doctoral researchers is personal earning. As many as 43% of doctoral researchers including scholarship holders, pursue paid activities alongside their research. Most of the international doctoral researchers expressed that a side job along with their research work at the institute, was necessary to cover the living expenses.
According to the Leibniz survey, further difficulties include language barriers, finding a room or an apartment without advanced German knowledge, bonding with Germans within and outside study/work environment, and also adapting to the local academic system [3].
These hardships show that the life of an international doctoral researcher as compared to a German doctoral researcher may face extra challenges in the way to accomplish their objectives besides the already challenging doctoral researcher’s life.
Cultural diversity in the Leibniz institutes: Challenges and Perspectives
In the previous article we have listed out some of the challenges faced by international doctoral researchers in Germany and in Leibniz association based on different survey data. In this article, let us further discuss these challenges within Leibniz institutes.
Why is cultural diversity in scientific research such an important topic? Because international collaborations are a central aspect of most Leibniz institutes, since these research centers perform a significant amount of their work abroad or do research on issues that affect countries other than Germany, both directly and indirectly.
Not surprisingly, about one third of all doctoral researchers in Leibniz institutes and museums come from outside Germany, namely 10.4% from within the EU and 18.8% from outside the EU. This represents a very rich cultural background, which also reflects the global character of the Leibniz research as a whole.
The variety in cultural backgrounds, nationalities, and native languages has an impact on the research that is done at the institute. In another note, having this hotpot of cultures at the workplace clearly has an impact on the researchers themselves, especially the international ones who are working abroad for the first time.
The Survey of the Leibniz PhD Network in 2017 [1] has shown that nearly half of the international researchers feel the need to having specialized support at their research institute. Despite this need, four out of ten international respondents stated they have a contact person for international researchers at their institutes.

Figure 1: International doctoral researchers who desire more support within Leibniz Association and Leibniz Sections (A – Humanities and Educational Research, B – Economics, Social Sciences, Spatial Research, C – Life Sciences, D – Mathematics, Natural Sciences, Engineering, E – Environmental Sciences)[1]

Besides, about 40% reported facing language barriers at the point that relevant information at their institute was not made available in a language they could understand.

Figure 2: Working Languages and Language barriers experienced within Leibniz Association and Leibniz Sections (A – Humanities and Educational Research, B – Economics, Social Sciences, Spatial Research, C – Life Sciences, D – Mathematics, Natural Sciences, Engineering, E – Environmental Sciences)[1]

In terms of level of payment, significant difference can be observed between international and German doctoral researchers. About 57% of international doctoral researchers have a contract, with the payment level of more than 50% of a full-time contract, whereas 69% of German doctoral researchers have such contracts.
Having the adequate structure and guide to welcome internationals can help overcome cultural barriers and enhance the cultural exchange between Germans and non-Germans. When the sensation of equality flourishes, German and international researchers can learn much more from each other. Plus, the benefits for science are immense.
What type of specialized support is being provided by Leibniz Association to international doctoral researchers and what can be further improved?
Please check the second part of our article series!

Have you given a thought about how to address the cultural diversity issues or how to improve the life of an international doctoral researcher in all its complexity? Do you want to contribute to finding solutions? Join the Leibniz PhD Network’s Working Group on Diversity now!

By Rebecca Borges, Viviana G. Pinzon, Navaneetha C. Manjappa, Guilherme M. O. Abuchahla and WG Diversity

Third Quarterly Digest

Check out the latest version of The Quarterly Digest, the short report on what has been going on in the Leibniz PhD Network between April and June 2020. Read as well about the new Welcome Package, about contract extensions during this time, our discourse why Diversity Matters also in Science and much more. Additionally we would like to make a call for new motivated members for the newly founded Working Group “Greening” and the constant Communication Working Group.

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A Spotlight on Prevention of Power Abuse – Second online seminar of the Leibniz PhD Network Online

We are all mostly aware of the inherent flaws of the academic system. Short-term contracts, unclear expectations and a real or at least perceived lack of support in situations of conflict are just some of the challenges in the journey of our PhDs. Then the COVID-19 pandemic hit, hugely impacting our work schedules even more uncertainties around the progress of our research projects arose. It is no surprise that many of us have been feeling under more pressure than usual. Everyone in academia, from PhD candidates to academic leaders and administrative staff, have all been faced with an exceptional situation they may not have been prepared for. In response to these trying times we try to create a greater awareness of potential conflicts and the increased risk of power abuse in academia.

In order to raise awareness of the importance of preventing power abuse, to get a closer understanding of the implications of bad leadership and to come up with some practical advice, the Leibniz PhD Network hosted their second online seminar on 4th June. The topic of the online seminar was  “Prevention of Power Abuse – Leadership, Uncertainty of Working Contracts and Conflict Resolution” The online seminar was organised through a collaboration between the Prevention of Power Abuse and Mental Health Working Groups. If you missed it, you can watch it here:

In the online seminar, we were fortunate to have two exceptional guest speakers to share their perspectives:

Topic: Leadership in Academia

Topic: Leadership and workplace insecurities

The online seminar was moderated by Dr. Elliot Brown (Neuroscientist, Scientific Advisor and Mental Health Advocate at Charité Berlin)

This is a summary of the advice given by the speakers on how to deal with bad leadership and power abuse:

  1. Communication – is a two-way process, clarify expectations, ask for feedback, regard information as something that needs to be proactively spread, but also actively demanded, prepare for meetings beforehand and afterwards.
  2. Find out what ‘type’ your advisor is and interact accordingly (see Prof Peus’ talk)
  3. Find Allies – seek (and provide) social support among peers and join networks, like your local PhD network or others
  4. Mentors – reach out to mentors in your field and beyond
  5. Job crafting – Shape your job conditions proactively (link1, link2)
  6. Report power abuse – if lines are crossed, don’t be silent. 
  7. Leave for a better place – toxic relationships can be a severe burden, be proactive

If you are not sure, if the situation that you are facing is “really” a power abusive situation, we propose to check the definition of the UNESCO Ethics office. The Leibniz Guidelines and the DFG Codex are the guiding principles for every current or past employee in the association to act on. Furthermore we like the more progressive Dutch Code of Conduct on Research Integrity and hope to see more of it in action in Germany soon.  If the suspected case fits with the definitions, then talking to your institutes Ombudspersons, who offer both advice and mediation, can be a possible first step.

If you wonder who else to contact in various cases of conflict, we put together a guide for you that can be accessed here. 

From the Prevention of Power Abuse and Mental Health Working Groups of the Leibniz PhD Network: Anja Jahn, Katharina Willenbücher, Anne-Kathrin Stroppe, Nicole Zerrer, Irene Broer, Dolly Montaño, Stefanie Do and Elliot Brown.